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How to Use ChatGPT In Staffing and Recruiting in 2023

As we’ve probably all discovered by now, ChatGPT is a powerful language processing tool by OpenAI. Publicly released in November 2022, this tool can understand and generate human-like responses in seconds.

Here are the ways that ChatGPT can assist you in staffing and recruiting in 2023:


  • Generate questions and schedule candidate interviews
  • Build a structured candidate evaluation framework
  • Create more compelling and personalized messaging
  • Construct Boolean search strings
  • Draft more comprehensive and inclusive job descriptions

Taking into consideration the ethics of using AI in staffing, we’ve created this list and provided a few examples to help you get started with using ChatGPT. While the tool has the option in settings to not save any chats, it’s advisable to avoid inputting any biased or sensitive information into the system. So remember, although it’s helpful to be as descriptive as possible, take the time to remove any proprietary information that may be included in anything that you copy and paste.

For a more complete understanding of customizing ChatGPT responses, download our in-depth guide.

Generate questions and schedule candidate interviews

When it comes to conducting interviews, the quality of the questions you ask can significantly affect what you will learn about the candidate. Wherever possible, tailor your questions to each specific role to ensure that you’re assessing the necessary skills and experience required for the job.

To get the most out of ChatGPT, you can ask it to generate questions that cover both technical aspects of the role as well as any soft skills. For example, if you’re hiring for a nursing placement in the ER, you can ask, “Generate a set of interview questions for a nursing role that covers clinical skills, emergency response experience and patient care philosophy.”

ChatGPT is also useful for helping you build a schedule for candidate interviews. Just plug in your own availability along with each of your candidates and ask the tool to generate a schedule that could accommodate everyone.

Build a structured candidate evaluation framework

Establishing a structured candidate evaluation framework is important for helping you make informed hiring decisions. Simplify this process by asking ChatGPT for advice on how to structure this type of framework. For instance, you can ask, “What are the key factors to consider when evaluating candidates for a machine operator role?” or “How should I weigh experience versus technical skills when evaluating candidates?” This can help you develop a more nuanced and comprehensive evaluation system that promotes fair and informed hiring decisions.

Craft more compelling and personalized messages

Taking the time to individually write personalized messages to clients and candidates can be very time-consuming. ChatGPT is a valuable writing assistant to use. By asking prompts like, “I want to inform a candidate they’ve been shortlisted for an interview. How can I make this message more friendly and engaging?”, you can easily create a more effective message. 

A helpful suggestion is to include samples of what you’re looking for or a draft of your own writing wherever possible. This ensures that the response still sounds like it came from you.

:bulb:Pro tip:

ActivateStaff has a built in automated welcome message for candidates. Consider using ChatGPT to help you craft the best message around your desired results. Prompt it with something like “I want to engage a candidate who has just downloaded my app and direct them to the next steps in their onboarding process”.

Construct Boolean search strings

A Bolean search is a critical tool for recruiters, allowing you to refine your search for candidates by combining keywords with ‘and’, ‘or’ and ‘not’. ChatGPT can easily help you build effective Boolean search strings for various roles. For example, if you’re looking for a travel nurse with a specific background, you could ask, “Generate a Boolean search string to find resumes of a travel nurse with experience in critical care.” 

Draft more comprehensive and inclusive job descriptions

Job descriptions are incredibly important to make sure you’re attracting qualified candidates. Use ChatGPT to generate job descriptions by suggesting key skills and other qualifications to include. It’s also a great tool to use to check for bias by asking it to provide guidance on inclusive language or neutral phrasing.

An example prompt could be: “Provide a comprehensive job description for an ER registered nurse position that is engaging, inclusive and emphasizes flexibility, patient care skills and emergency response capabilities.”

Want to discover the full potential of ChatGPT in your recruitment process? From practical tips to prompt ideas, our free detailed guide provides you with everything you need. Get the free guide now.

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