New AI voice screening and receptionist →
The staffing platform
The staffing platform
your workers actually use.
Recruiting, the worker app, the client portal, payroll and invoicing on one platform. Built for light industrial, skilled trades and healthcare agencies.
9:48 PM●●●
New job near you
Forklift operator
$21.50/hr · 4.2 mi · Tue 6:00am
Report to Dock 4Paid Friday
Last pay
$812.40
Deposited Fri · hours by day
K. Brooks interested9:48pm · after the branch closed
Time approvedAcme Fabrication · 238.0 h
Invoice 1042 · Pay runSame hours. Nothing re-keyed.
Running staffing agencies for close to seven years, across
Skilled tradesLight industrialTravel nursingPer diem nursingLocumsBehavioral healthEvents and hospitalityHome health
Built for hourly work
Most staffing software is three old products and a sync job.
Ours is one system.
1.9Mworker profiles on the platform
49%of job interest arrives outside weekday business hours
2.3Mshifts scheduled on the platform, across close to seven years in production
$3.1Mextra gross profit in a year from workers on the app, at one agency
4xmore replies from workers in the app than by text
96%of worker messages to agencies arrive in the app
Jobs that fill overnight
Offers go to matching workers in the app the moment an order lands. Your recruiters wake up to interested, confirmed names.
JobStatusWorker
Run the whole agency on one system
Front office, worker app, client portal, time, payroll, invoicing and reporting work from the same record, so nothing is keyed twice.
I’m interested
Worker app
Jobs on their phone at 10pm.
Offers, clock-in, documents and a pay tab, in your brand.
R. Delgado40.0 h✓
T. Nguyen42.0 h✓
J. Pham38.5 h✓
Client portal
Clients approve their own time.
Time and payroll
Punches become pay.
Invoice 1042$8,228.00
Sent · Paid
Invoicing and AR
Approved time becomes cash.
AI screen · 4 min · Score 92 · transcript saved
AI
Every applicant called back in two minutes.
Voice screening and an after-hours receptionist, with every call logged on the worker’s record.
Reporting
Your data, your dashboards.
AI that does the work
ActivateStaff doesn’t wait for the morning
A new applicant at 9pm or missing hours on a Thursday starts the next step on its own. A recruiter signs off on anything that commits the agency.
Agencies running on it today
1 dayof recruiter training, against two weeks on the previous systemMulti-state skilled trades agencyFull cutoverSee the story →
60%of an agency’s clients on the portal, and every one said communication improvedAgency ownerClient portalClient portal →
5+ yrsof clinicians taking assignments in the app, with the gap growing every yearTravel nursing and allied agencyWorker appHealthcare →
In their words
What agency owners say
Owners and operators who run their agencies on ActivateStaff, quoted with permission.
35%more people onboarded per week
“We’re onboarding people quicker. We’re ultimately just bringing more people on because we’ve really streamlined that process.”
“You guys have had open ears the entire time, and have been pretty aggressively adding features that the partner provider we had in the past was not as open to. Your responsiveness and the timeliness of it has been great.”
100%of portal clients said communication improved
“I’m a huge supporter of the client portal. We have 60% of our clients using it, and 100% of them said that it improved communication with [us].”
“All they do is tell them, just go download the app. That’s all you have to do. That has made referrals so much easier.”
“It works great and we love it. Please extend our kudos to your team.”
“It has not only been a differentiator with our current clients and our growth with them, but also with prospects. Word of mouth in this industry space is very real. The technology we utilize is as important as our ability to manage staffing needs and back-end processes.”
Reliability
Payroll day is not the day to find out your system is down
Close to seven years of weekly pay runs. Still on another ATS? Standby keeps a live backup of it with us, so its outage doesn’t stop your branches.
What is ActivateStaff?
ActivateStaff is staffing agency software that runs the ATS, a branded worker app, a client portal, time, payroll, invoicing and AR on one record. It is built for agencies that place hourly workers in light industrial, skilled trades and healthcare.
Who is ActivateStaff built for?
Staffing agencies that pay hourly workers every week, usually across several branches, and want workers taking jobs in an app and clients approving time in a portal.
Does ActivateStaff replace our ATS and back office?
Yes. Front office, worker app, client portal, time, payroll through Everee, invoicing and AR all run on the same record. Agencies that aren't ready to replace their ATS can start with the worker app or with Standby alongside it.
How long does it take to switch?
The front office goes live in about 20 days. Payroll runs in parallel for a few periods and cuts over on a pay-period boundary.
How is ActivateStaff priced?
Per worker paid in a week, banded by volume, with unlimited users. Partners such as payroll and onboarding are shown at the partner's rate with no markup. You get the full-stack number on the first call.
Bring three job orders.
We’ll run them live.
Thirty minutes. We take your orders from posting to the Friday pay run, then show what the whole stack costs against what you pay today.